A well-structured NDIS invoice template is essential for disability service providers to maintain accurate billing records, meet NDIS pricing compliance, and ensure timely payments. Invoicing errors are one of the most common causes of payment delays in the disability services sector.
This free downloadable NDIS invoice template helps registered and unregistered providers create professional invoices aligned with the NDIS Pricing Arrangements and Price Limits. Whether you handle plan-managed, self-managed, or NDIA-managed participants, accurate invoicing is critical.
[Download NDIS Invoice Template – Coming Soon]
Why Every Provider Needs an NDIS Invoice Template
Using a standardised NDIS invoice template ensures your organisation meets compliance obligations under the NDIS Quality and Safeguards Commission. Key benefits include:
- Faster payment processing – Correctly formatted invoices reduce rejection rates from plan managers and the NDIA portal
- Pricing compliance – Automatic alignment with current NDIS support catalogue line items and pricing limits
- Audit readiness – Maintain clear financial records that satisfy regulatory requirements
- Professional presentation – Consistent branding builds trust with participants and plan managers
- Reduced administrative burden – Standardised templates save time on repetitive billing tasks
What Should an NDIS Invoice Template Include?
Every compliant NDIS invoice template must contain the following elements to be accepted by plan managers and the NDIA claims system:
- Provider details – ABN, registration number, business name, and contact information
- Participant information – Full name, NDIS number, and plan management type
- Service dates – Start and end dates for each support item delivered
- Support item numbers – Corresponding line items from the NDIS Support Catalogue
- Rate and quantity – Hours or units delivered at the approved rate (within pricing limits)
- GST status – Clearly indicate whether GST applies to each line item
- Total amount – Calculated totals including any applicable taxes
- Payment terms – Due date and preferred payment method
Common NDIS Invoicing Mistakes to Avoid
Many providers lose revenue or face compliance issues due to these frequent errors when using their NDIS invoice template:
- Using incorrect or outdated support item reference numbers
- Charging above the NDIS price guide limits for specific support categories
- Missing participant NDIS numbers or plan details
- Not separating travel costs from direct support services
- Failing to include GST where required or adding it incorrectly
- Submitting invoices without matching progress notes or service delivery records
How to Use This Free NDIS Invoice Template
- Download the NDIS invoice template – Access the free PDF format for immediate use
- Add your provider details – Enter your ABN, business name, and registration number
- Enter participant information – Fill in the participant name, NDIS number, and plan type
- List services delivered – Add support item numbers, dates, rates, and quantities
- Review pricing compliance – Verify all rates align with current NDIS pricing limits
- Submit to plan manager or NDIA – Send through the appropriate claims channel
Streamline Your NDIS Billing with Inficurex
Inficurex NDIS management software automates invoice generation, tracks payment status, and ensures every claim aligns with current pricing arrangements. Features include:
- Automated invoicing from rostered shifts and timesheets
- Real-time budget tracking against participant plan allocations
- Bulk claims submission to the NDIA payment system
- Integration with plan managers for faster payment cycles
- Built-in compliance checks against the current NDIS provider requirements
Related NDIS Provider Resources
Explore our complete library of free compliance resources:
- NDIS Service Agreement Template – Formalise participant service arrangements
- NDIS Incident Report Template – Document and report incidents correctly
- NDIS Risk Assessment Template – Identify and manage provider risks
- SCHADS Award Pay Rates Guide – Ensure payroll accuracy
- NDIS Compliance Checklist – Stay audit-ready with our comprehensive checklist
Frequently Asked Questions
What format should NDIS invoices be submitted in?
Most plan managers accept PDF invoices via email. For NDIA-managed participants, claims are submitted through the myplace provider portal. Self-managed participants may accept various formats directly from their provider.
How often should providers submit their NDIS invoice template?
Best practice is to submit invoices weekly or fortnightly. Delays beyond 90 days may result in claim rejections under NDIA payment policies.
Do NDIS invoices need to include GST?
Most NDIS supports are GST-free. However, some items like assistive technology purchases may attract GST. Always check the current NDIS Support Catalogue for GST status of each line item.
Can unregistered providers use this NDIS invoice template?
Yes. Unregistered providers can invoice plan-managed and self-managed participants using this NDIS invoice template. The layout is designed to meet standard billing requirements across all management types.